SSN, ITIN & Taxes

If you do not have a Social Security Number (SSN), you will have to apply for one since U.S. federal law requires all individuals employed in the U.S. to have a SSN. SSN’s are used to identify employees and tax salaries, and are only issued for the purpose of employment. A SSN is not required to begin employment, but must be obtained immediately after being hired. Additional information about SSN’s for internationals is available at: http://www.ssa.gov/pubs/10096.html.

Step 1: Complete the I-9 Employment Eligibility Verification process at the Student Employment Office in Steele Hall.

Step 2: Complete Social Security waiting period (if applicable). Before you can apply for a SSN, you must have entered the U.S. more than 10 days ago.

Step 3: Gather the required application materials.

  • Current DS-2019/immigration document, passport, visa, and I-94 card (Must be originals, not photocopies)

Step 4: Apply for a Social Security Number (4th floor of Federal Building, 100 S. Clinton Street, Syracuse, NY)

Step 5: Submit 2 copies of your SSN Application Receipt to the Slutzker Center with your SU ID number written on top of each copy.

Step 6: After receiving your SS Card, make 2 copies with your SU ID indicated on them and submit one copy to each of the following:

  • Payroll Office, Skytop Office Building or 211 Steele Hall
  • Slutzker Center for International Services, 310 Walnut Place

NOTE: Failure to submit a copy of your Social Security Card to the Payroll Office and the Slutzker Center will result in a hold being placed on your paycheck or termination from your job; so, please be sure to apply for a SSN immediately and submit copies in a timely manner.

ITIN – FOR THOSE NOT PAID BY SYRACUSE UNIVERSITY

All scholars, student interns, and other researchers who have received income from US sources, must file income tax forms. If you are not employed in the US, the Social Security Office in Syracuse, and in other cities in the US, will deny your application for a Social Security Numbers. Issuance of a SSN requires that you be employed in the US. Although some Fulbrighters and other sponsored researchers have been given a social security card in the past, you will most likely need to apply for an Individual Tax Identification Number or ITIN. All Fulbright, US State Department, Ford Foundation or other US sponsored scholars must have either a Social Security Number or an ITIN for potential tax purposes.  

Step 1: Complete ITIN waiting period. Before you can apply for an ITIN, you must have entered the U.S. not less than 10 days ago.

Step 2: Gather the required application materials.

  • Current DS-2019/immigration document, passport, visa, and I-94 card (Must be originals, not photocopies)
    -- If you are a J-1 and your current DS-2019 does not have an immigration stamp on it, you must also bring a previous DS-2019 that you entered the U.S. with that is stamped.
  • Letter from a J-1 Advisor at the Slutzker Center for International Services which verifies that you will not be securing employment in the United States or receiving any type of income from personal services.


Step 3: Apply for the ITIN - Go to the IRS office on the 11th floor, Federal Building, 100 S. Clinton Street, Syracuse, NY (See Map below).

  • You will need to fill out a W-7 form and submit an application for the ITIN
  • The W-7 Form can be downloaded here: http://www.irs.gov/pub/irs-pdf/fw7.pdf
  • W-7 Form Instructions are here: http://www.irs.gov/pub/irs-pdf/iw7.pdf
  • Under the Eligibility Section of the W-7 Form, select “H. Other” and enter one of the valid exceptions listed on pages 6-8 of the W-7 Instructions. In most instances, a J-1 visa holder who receives funds from a US source in the form of a grant or stipend will be eligible under Section 2(a), 2(b), or 2(c) on pages 6 and 7.

Step 4: After receiving your ITIN approval letter, make 2 copies with your SU ID and submit 1 copy to the Slutzker Center and submit 1 copy to your US sponsor.

Map

TAXES

Extensive tax resources and information are available in the Tax Section of the Slutzker Center website: http://international.syr.edu/current-students/taxes.html