Honorarium Payments

WHO CAN BE PAID BY SYRACUSE UNIVERSITY AS A CONSULTANT/ INDEPENDENT CONTRACTOR

Syracuse University encourages the free exchange of ideas and knowledge through the hosting of visiting lecturers and performers. When hosting an international guest lecturer or contractor who will perform services within the United States, Syracuse University is limited by very specific regulations from the Department of Homeland Security and the Department of Labor regarding payment and honoraria.

Payment for services must be processed through SU’s Payroll Office; please see their web-pages for payments to independent contractors and payments to non-resident aliens as independent contractors and consultants

US Citizens and Permanent Residents do not require approval for payment by the Slutzker Center for International Services. However, if the individual is a non-resident alien, the individual must complete the International Clearance for Reimbursements and Honorarium Payments Form and submit it to the Slutzker Center for International Services for approval. Slutzker Center approval must be submitted with payment request.

Below is a chart of the most common visa types held by non-resident alien guest speakers and consultants visiting Syracuse University. Please refer to this chart to determine both the individual’s eligibility for reimbursement and/or honorarium and the required documents to prove visa status. If an individual holds a visa status that is not listed below, please contact the Slutzker Center for International Services at lescis@syr.edu for more information on payment eligibility.

VISA TYPE

REQUIRED DOCUMENT

REIMBURSEMENT For EXPENSES

HONORARIUM

Canadian Citizen

(if coming for invited engagement only - not working in the US)

Valid Passport

Yes

Yes

B-1 Visa or

WB Visa Waiver

B-1 Visa Holder - I-94 Card marked for B-1 status and B-1/B-2 visa stamp

WB Visa Waiver – Main passport page and stamp in passport from US Port of Entry marked “WB”

Yes

(9 FAM 41.31 N11.1)

Yes, if service is less than 9 days and has not received payment from more than 5 institutions in 6 months. (INA § 212(q))

B-2 Visa or

WT Visa Waiver

B-2 Visa Holder - I-94 Card marked for B-2 status and B-1/B-2 visa stamp

WT Visa Waiver – Main passport page and stamp in passport from US Port of Entry marked “WT”

Yes, if service is less than 9 days and has not received payment from more than 5 institutions in 6 months. (INA § 212(q))

Yes, if service is less than 9 days and has not received payment from more than 5 institutions in 6 months. (INA § 212(q))

J-1 Scholar/ Professor

(not on SU’s sponsorship)

DS-2019 and authorization letter for work at Syracuse University from J-1 Scholar Advisor.

Yes, with authorization letter from J-1 Advisor.

Yes, with authorization letter from J-1 Advisor.

J-1 Student

(non-SU student)

DS-2019 with Academic Training notation for work at Syracuse University and authorization letter from J-1 Student Advisor.

Yes, if authorized for Academic Training.

Yes, if authorized for Academic Training.

F-1 Student on OPT

Employment Authorization Card (Form I-766)

Yes

Yes

F-1 Student on CPT

I-20 with CPT authorization on 3rd page for Syracuse University

Yes

Yes

TN (Canadians and Mexicans on NAFTA)

I-797 Approval Notice for TN or

I-94 card stamped for TN Status

Yes

No

H-1B

I-797 Approval Notice for H-1B or

I-94 card stamped for H-1B Status

Yes

No

E-3 (Australians on AUSFTA)

I-797 Approval Notice for E-3 or

I-94 card stamped for E-3 Status

Yes

No

O-1

I-797 Approval Notice for O-1 or

I-94 card stamped for O-1 Status

Yes

No

Advanced Parolees

Employment Authorization Card (Form I-766)

Yes

Yes

Asylees

Employment Authorization Card, an I-94 card indicating Asylee status, a notation in the passport, or UN or US travel document

Yes

Yes

Refugees

Employment Authorization Card, an I-94 card indicating refugee status, a notation in the passport, or UN or US travel document

Yes

Yes