APPLICATION STEPS TO HOST A J-1 SCHOLAR/PROFESSOR
Step 1: Instructions for the J-1 Applicant
The J-1 Applicant should complete Sections 1, 2, and 3 of the Application for J-1 Visiting Scholar/ Professor and sign the statement at the end of Section 3.
In addition to Sections 1, 2, and 3 of this form, the J-1 Applicant should submit the following materials to his/her host department:
Step 2: Instructions for the Department
After receiving all documents from the J-1 Applicant, the department should complete Section 4 and submit the entire Application for J-1 Visiting Scholar/Professor (Sections 1, 2, 3, and 4) along with any accompanying financial documentation and passport copies to the Slutzker Center for International Services.
Departments must also include a copy of an appointment letter for any incoming J-1 Scholar or Professor. The appointment letter is required for both paid and unpaid visiting scholars and professors.
Please submit all of the requested information. The Slutzker Center must have these materials in order to process your request for your prospective J-1 Applicant’s immigration documents.
Note to Applicants and Departments: Syracuse University will not provide J-1 sponsorship longer than one year at a time for independently-funded scholars; independently-funded must seek an annual extension of their J-1 sponsorship for continuance of their program.
Step 3: Slutzker Center for International Services
After receiving all documents from the J-1 Applicant and Department as well as the proof of finances, the Slutzker Center for International Services will process the DS-2019 Forms for the J-1 Scholar or Professor and for all J-2 Dependents in the US Citizenship and Immigration Services SEVIS Database (Student and Exchange Visitor Information System).
Along with the DS-2019(s), the Slutzker Center for International Services will prepare a packet for the J-1 Applicant which will include an invitation letter and information about: the J-1 Exchange Visitor Program, paying the SEVIS fee, obtaining the J-1 Visa, travel to the United States, and general information Syracuse University and Syracuse, New York. The department will be asked to send this information along with the department’s appointment letter to the J-1 Applicant (likewise, the Slutzker Center can ship items if provided with an express mail account).
Processing Time: Allow at least 1 week for the Slutzker Center to process and prepare all supporting documents. Overall processing time for the scholar to obtain a J-1 visa and arrive in the US is a minimum of at least 8 weeks (more if there are delays due to Technology Alert List or background checks).
In order to transfer, written release is needed from the current J-1 sponsor. To process the transfer, the J-1 scholar and the new host institution’s J-1 advisor must complete the J-1 Scholar Transfer-Out form which is available on the http://international.syr.edu/ website in the Forms Section and submit it to the Slutzker Center.
NOTE: You are not eligible for transfer if you have obtained a waiver or recommendation of waiver of the two-year home residency requirement.